About Niigma Films:
Niigma Films is a dynamic and fast-growing film production company based in the vibrant city of Maputo, Mozambique. We are dedicated to creating high-quality, compelling, and thought-provoking films that resonate with audiences worldwide. Our team is comprised of passionate individuals who bring creativity and innovation to every project, aiming to make a positive impact on the film industry in Mozambique and beyond.

Job Description:
As an Executive Assistant at Niigma Films, you will play a crucial role in supporting our senior management and ensuring the efficient operation of our film production company. You will work closely with the executives to manage their administrative tasks, provide organizational support, and contribute to the overall success of our company.

Responsibilities:

1. **Administrative Support:** Perform a wide range of administrative tasks, including managing phone calls, emails, scheduling appointments, and maintaining calendars for the executives. Handle incoming correspondence and prioritize important matters.

2. **Travel and Logistics:** Arrange travel itineraries, accommodation, and transportation for executives and other team members as required. Ensure smooth travel logistics and provide necessary documents and information.

3. **Meeting Coordination:** Organize meetings, conferences, and events, both internally and externally. Prepare agendas, take meeting minutes, and distribute relevant materials. Follow up on action items and deadlines.

4. **Communication:** Act as a liaison between executives and other departments, staff members, clients, and external partners. Handle communication professionally and promptly.

5. **Document Management:** Assist in preparing, proofreading, and formatting various documents, presentations, reports, and other materials as needed.

6. **Database Management:** Maintain and update databases, ensuring accurate and accessible information at all times.

7. **Project Support:** Provide support to ongoing film projects by coordinating with different teams, managing timelines, and assisting with project-related tasks.

8. **Confidentiality:** Handle sensitive information with the utmost confidentiality and discretion.

9. **Problem-Solving:** Proactively identify challenges and propose solutions to improve efficiency and effectiveness within the company.

10. **Miscellaneous Tasks:** Undertake ad hoc tasks and projects as assigned by the executives to contribute to the overall success of Niigma Films.

Requirements:

– Proven experience as an Executive Assistant or in a similar administrative role.
– Excellent organizational and time-management skills.
– Strong written and verbal communication abilities in English and Portuguese (knowledge of additional languages is a plus).
– Proficiency in using office software such as Microsoft Office Suite and Google Workspace.
– Ability to handle multiple tasks simultaneously, work under pressure, and meet deadlines.
– Discretion and professionalism when dealing with sensitive information.
– A proactive and resourceful attitude, demonstrating a willingness to take initiative.
– Passion for the film industry and a desire to contribute to the growth of Niigma Films.

If you are a highly organized, detail-oriented individual with a passion for the film industry, this is a fantastic opportunity to be part of an innovative and creative team. Join Niigma Films and help shape the future of storytelling through cinema.